![]() You can use data supplied directly from CHIEF records for checks on information provided by your agent. Under an agreement with HMRC, MSS data can be purchased by subscribers in spreadsheet form, see a copy of the MSS Agreement form. You can find out about the MSS in the guide to UK’s import and export processing system CHIEF. This provides import and export data collected on the Customs Handling of Import and Export Freight ( CHIEF) system - HMRC’s computerised system for processing import and export declarations. HMRC can provide assistance in your record-keeping through Management Support System ( MSS). They may allow you to reduce the length of time for storing documents. If your record-keeping is causing storage problems or undue expense, get in touch with HMRC’s VAT, Customs and Excise Helpline. give advance notice to HMRC of any proposed operating system changes.include the computer system in your annual audit.maintain adequate back up and disaster recovery systems.have a facility to download data for any off-site checks or audit work that HMRC officers might need to carry out.After the date of entry you can keep your records on a computer. Accordingly you may decide to retain documents for that length of time. ![]() However, in the event of a criminal investigation, traders’ records dating back ten years may be used as evidence. The archiving period for your records will vary according to the individual procedure. available for inspection at all reasonable times.readily accessible whether held on paper, computer, microfiche or microfilm.This will help you comply with international trade regulations and allow HMRC to carry out audits effectively. It’s vital that you have a robust system for keeping business records. Best practice when archiving your international trade documents It also explains what penalties apply for regulatory non-compliance and how to appeal against them. ![]() It provides guidance on data protection and best practice for archiving trade documents. This guide provides information about how long HMRC and other government agencies expect you to keep VAT records and key import and export documents. Although a lot of trade is carried out electronically it’s still important to have an efficient system of record-keeping and to know how long to store documents. If you’re VAT registered you must keep records and accounts and/or if you’re importing or exporting you must declare any goods you move and keep appropriate records. All businesses must keep and preserve certain records and accounts and be able to present these upon request to HM Revenue and Customs ( HMRC).
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